New obligation to report passenger information for all flights to Denmark

A new executive order issued under the Danish Epidemic Act imposes a duty on all airlines to report the names and telephone numbers as well as flight and seat numbers of all their passengers and crew members. The order applies to airlines with flights arriving in Denmark from both EU member states and third countries.

The passenger data is to be reported to the Danish authorities as soon as possible and no later than three hours after the flight’s arrival at a Danish airport. However, if an aircraft arrives in Denmark after 7pm CET the three-hour deadline does not have to be observed but the information must be reported to the authorities no later than 8am CET the following day.

How to report

The passenger data must be sent in excel or PDF format to the Danish Patient Safety Authority to rejseopsporing@stps.dk. This email address is secure, and airlines are to use a secure email as well when reporting the information.

Domestic flights, including flights to and from Greenland and the Faroe Islands, are exempt from the order.

Where more than one carrier is involved, the duty to report applies to the operating carrier.

Consequences of failure to report

Failure to report the passenger data within the applicable deadline may result in a fine. Furthermore, companies may be imposed criminal liability according to the rules in Chapter 5 of the Danish Criminal Code.

IUNO’s opinion

The new obligation is implemented with a rather short timeframe and also includes a very strict and short three-hour deadline. In order to avoid fines it is important that airlines implement procedures in order to comply with the new obligation for their flights to Danish airports as soon as possible.

IUNO recommends that airlines request confirmation from the authorities for each individual reporting, including confirmation that the passenger data is well received and legible.

[Executive order no. 225 of 18 February 2021 and Consolidated Act no. 1444 of 1 October 2020]